In short. A public Notion page can include contributor names, profile photos and email addresses in its webpage metadata.
Definition: Notion documents that a page published to the web, or shared with
Anyone on the web with link, has webpage metadata that includes the names, profile photos, and email addresses associated with Notion users who contributed to the page.
Key facts
- Notion gives two documented triggers: publishing a page to the web, or setting its sharing access to
Anyone on the web with link. - The named contributor fields are names, profile photos, and email addresses.
- The scope is Notion users who have contributed to the page, rather than a general list of workspace members.
- A published Notion Site can be viewed by anyone on the web, according to Notion's public pages documentation.
- Subpages are published by default with a Notion Site, and Notion documents a way to restrict subpage permissions.
What causes the contributor fields to appear?
Notion's public pages documentation ties the metadata behavior to either publishing a page to the web or choosing the following sharing setting:
Anyone on the web with link
The documentation describes the result as webpage metadata that includes contributor information. The condition applies to a page made available through either of those public access paths. Publishing a Notion Site also makes the Site viewable by anyone on the web, and its subpages are published by default unless their permissions are restricted.
Which contributor data does Notion name?
The documented fields are the contributor's name, profile photo, and email address. Notion qualifies each field by associating it with a Notion user who has contributed to the page. The wording therefore describes contributor-level data and gives no basis for treating every person in the workspace as a contributor.
The help page names the data and the access condition, but does not identify a particular HTML metadata property or a switch for excluding one of the three fields. The public page itself can also contain a database whose views and inner pages visitors can open, and changes to the page update the Site automatically.
Where can the publication be reviewed?
Notion's site-management documentation says that workspace members can open Settings in the sidebar and then Public pages to see and manage the workspace's Notion Sites. That area includes public forms and pages that anyone with a link can access. The same documentation says the published-pages view shows the page name, associated domain, publisher, and publication time.
This inventory provides publication context around the page. It does not describe a field-by-field viewer for the contributor metadata named in the public-pages documentation.
How does Notion classify names and email addresses?
Notion's privacy help defines account information as information customers provide so Notion can create and administer their accounts. Its examples include names, usernames, passwords, phone numbers, email addresses, Workspace metadata, support communications, billing information, and usage information associated with a Notion account. The page also states that the Notion Privacy Policy applies to personal information included in account information.
That privacy description supplies context for the named fields. It does not change the public-pages documentation's specific condition: the metadata statement concerns users who have contributed to the page.
Related terms
FAQ
Does the metadata identify only the person who published the page?
No. Notion describes the fields as associated with any Notion users who have contributed to the page, so the documented scope is broader than the publishing action alone.
Does the link-sharing setting also trigger the metadata inclusion?
Yes. Notion names Anyone on the web with link as a trigger alongside publishing the page to the web.
Where can you review which pages are public?
Open Settings in the Notion sidebar and select Public pages. Notion says this area shows public forms and pages that anyone with a link can access, as well as publication details for published pages.
Sources
- Notion, "Publish a website with Notion Sites | Notion Help | Notion Help Center", undated
- Notion, "Manage your Notion Sites | Notion Help | Notion Help Center", undated
- Notion, "Privacy practices at Notion | Notion Help | Notion Help Center", undated
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